Debtors Clerk x4

Job Purpose

Regenesys Business School is an exciting and dynamic group making a difference in the education sector. We are looking for a passionate individual to be part of our journey. The Debtor’s Clerk will be responsible for assisting the accounting department and oversees keeping records of customers’ accounts. Their job is to keep records on amounts owed by customers and amounts paid. The successful incumbent will also carry out routine bookkeeping duties including calculating interest on overdue accounts related to customers for all the companies within the group.


  • Weekly reporting to the head of department on progress made on debtor’s accounts
  • Assisting with account queries
  • Investigating credit notes.
  • Conducting credit limit reviews and credit applications
  • Administering the debtor’s book.
  • Following procedure on accounts going into legal handover status
  • Overseeing the processing bad debt journals, refunds, and working through on-hold/not on-hold accounts with credit controllers.
  • Assisting with the monthly invoice and statements process on an ongoing basis.
  • Ensuring that turnaround times, deadlines and cash-flow requirements are met.
  • Maintains routine and accurate bookkeeping
  • Keeps records of payments made
  • Determines which accounts are overdue
  • Contacts companies who owe money in writing or by telephone to recover the outstanding balance
  • Makes follow-up calls
  • In non-payment cases, makes the decision to ‘hand over’ to legal department for collection


  • Tertiary qualification in a relevant field
  • Proficient in English
  • Minimum of three to five years’ experience in a similar role.
  • Own Driver’s licence.
  • Good communication skills (verbal and written).
  • Must have experience on Sage Evolution
  • The ability to cope well under pressure.
  • Agile
  • Experience in handling high volume accounts.
  • Highly organised and system orientated.
  • Willing to work long hours and after hours where required.
  • Self motivated
  • Must be computer proficient
  • Must be a team player
  • Strong mathematics and accounting skills
  • logical and organised
  • able to handle difficult, non-paying customers with diplomacy
  • computer literate

Personal Qualities

  • Professional comportment
  • Reliable and trustworthy
  • Pays attention to detail
  • Willing to work overtime when required
  • Timeline discipline
  • Embraces diversity


Market-related and commensurate with experience.

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